Architectural Modifications
The governing documents for Rough Hollow state that all improvements and modifications must be approved by the HOA before the commencement of any work. Submitting an architectural modification plan to the HOA for approval is required to ensure that all changes are consistent with the community’s governing documents, aesthetic standards, and long‑term vision. The review process helps protect property values, maintain architectural harmony, and prevent improvements that could negatively impact neighboring homes or shared structures.
If your inquiry is regarding an Architectural Control Committee (ACC) submittal, please review the important instructions and information provided below.
For HOMEOWNERS who wish to make a change to their property.
The Architectural Application form is available on the owner portal at https://engage.goenumerate.com, login with your registered email and password, Select Online Forms, then New ARC Request Online Form, and follow the prompts to complete your application.
For BUILDER CONSTRUCTION SUBMITTALS:Please email complete builder package applications to: tdupuis@theccmanagement.com
What happens after my application is submitted?
Once your Architectural Review Application has been submitted, it will proceed through the following review process:
- Application Received – An email acknowledging receipt of your application and confirming its pending status will be sent.
- Application Fee Invoice – An invoice for the architectural review fee will be emailed. Review of the application will not begin until the required fee has been received.
- Completeness Review – The application will be reviewed to ensure all required information and supporting documentation have been submitted.
- Request for Additional Information (If Needed) – If the application is incomplete, a request for additional information will be sent through the Engage Homeowner Portal as a note. The notification will identify the missing items and provide instructions for submitting the required information. The review process will resume once all requested information has been received.
- Architectural Review Committee Review – Once the application is complete, it will be forwarded to the Architectural Review Committee (ARC) for evaluation in accordance with the Association's governing documents and Architectural Design Guidelines.
- Decision Notification – Following the ARC's review, an approval or denial letter will be emailed to the applicant. If approved, the letter will include any conditions that must be met before or during construction.
- Construction – Approved work may begin only after the homeowner has received written approval from the Association and obtained any required governmental permits.
- Post-Construction Inspection (If Applicable) – Upon completion of the project, the Association may conduct a final inspection to verify that the improvement was completed in accordance with the approved plans and any conditions of approval.
Forms
The preferred method for submitting your modification request is via the FirstService Residential online portal; however, you may also select and download the appropriate application by clicking on the document name below.
Submit Online
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Master Communities
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Condominium Sub-Associations
(If your community is not listed here, you will choose your master association to the left. If you are not sure which master association you live in, click here to view a map.)
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Download and Print Documents
Submittal Fees and Deposits
| Submittal Type |
Review
Fee
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Road Use Fee
(private roads only)
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Compliance Deposit
(refundable)
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General Submittals (For example: paint, pergolas, playsets, trampolines, flag poles, solar panels, generators, etc.)
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$100 | N/A | $1,000 |
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Landscaping
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$100 | N/A | $1,000 |
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Fence (addition or modification)
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$100 | N/A | $1,000 |
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Pool
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$100 | $250 | $1,000 |
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New Home
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$115 | $250 | $3,500 |
Design Guidelines
Coming soon!
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